Job Description: Library and Information Science > Records Management > Records Compliance Coordinator
Position Summary:
The Records Compliance Coordinator is responsible for ensuring the efficient and effective management of records within the organization, ensuring compliance with relevant laws, regulations, and industry best practices. This role requires a strong understanding of records management principles, as well as the ability to develop and implement compliance strategies to protect the integrity, accessibility, and security of organizational records.
Responsibilities:
1. Develop, implement, and maintain records compliance strategies, policies, and procedures.
2. Monitor and enforce compliance with records management policies and procedures throughout the organization.
3. Conduct regular audits to identify areas of non-compliance and recommend corrective actions.
4. Collaborate with cross-functional teams to assess record-keeping needs and develop appropriate solutions.
5. Provide guidance and training to staff on records management best practices and compliance requirements.
6. Identify and evaluate emerging trends, technologies, and industry standards related to records management and compliance.
7. Ensure records are organized, classified, and stored in a manner that facilitates easy retrieval and supports compliance requirements.
8. Develop and maintain records retention schedules, ensuring adherence to legal and regulatory requirements.
9. Collaborate with legal and regulatory teams to interpret and implement relevant laws and regulations related to records management and compliance.
10. Stay updated on changes in laws, regulations, and industry standards related to records management and compliance and communicate necessary updates to stakeholders.
11. Serve as the point of contact for internal and external audits related to records management and compliance.
12. Coordinate the implementation of records management software and systems to support compliance efforts.
13. Manage the destruction and disposal of records in accordance with established retention schedules and legal requirements.
14. Provide support for litigation and e-discovery requests, ensuring timely and accurate retrieval of relevant records.
15. Maintain accurate records and documentation related to compliance efforts, audits, and training activities.
Required Skills and Qualifications:
1. Bachelor's degree in Library and Information Science or a related field.
2. Proven experience in records management, preferably in a compliance-focused role.
3. In-depth knowledge of records management principles, best practices, and industry standards.
4. Familiarity with relevant laws and regulations related to records management and compliance, such as GDPR, HIPAA, or SOX.
5. Strong analytical and problem-solving skills, with the ability to identify compliance gaps and recommend appropriate solutions.
6. Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
7. Strong attention to detail and accuracy in record-keeping and documentation.
8. Excellent communication skills, both written and verbal, with the ability to effectively train and educate staff on records management and compliance.
9. Proficiency in using records management software and systems.
10. Ability to work collaboratively with cross-functional teams and stakeholders at all levels of the organization.
11. Ability to adapt to changing priorities and deadlines in a fast-paced environment.
12. Demonstrated commitment to confidentiality, integrity, and ethical conduct in handling sensitive records.
13. Professional certifications in records management or compliance (e.g., CRM, CIP, CIPP) are preferred but not required.
Note: This job description is intended to convey information essential to understanding the scope of the Records Compliance Coordinator role. It is not intended to be an exhaustive list of responsibilities, skills, and qualifications.